Privacy Policy
Last updated: 25 August 2026
1. Who we are
Access Parity Ltd is a specialist clinical and commercial consultancy working across postural management, adaptive equipment and assistive technologies.
Access Parity Ltd is the data controller responsible for the personal information described in this Privacy Policy.
Access Parity Ltd
Registered in England and Wales
Company number: 17405178
Email: richard@accessparity.co.uk
Telephone: 07842 898 874
Website: www.accessparity.co.uk
If you have any questions about how we use your personal information, please contact Richard Harvey using the details above.
2. What personal information we collect
Depending on how you interact with Access Parity, we may collect:
Your name and job title
Organisation or employer
Email address and telephone number
Information you provide through our website enquiry form
Correspondence by email, telephone, LinkedIn or other business communications
Information relating to enquiries, proposals, contracts and consultancy projects
Professional contact information obtained from publicly available business sources, such as LinkedIn or company websites
Invoicing, payment and accounting information
Technical information relating to use of our website, such as IP address, browser/device information and cookie data where applicable
Access Parity does not routinely seek health or other special-category personal data through this website. Please avoid including confidential medical or health information in the general website enquiry form.
If a consultancy project requires the processing of more sensitive personal information, this will be considered separately and appropriate safeguards will be agreed.
3. How we obtain personal information
We may obtain your information:
Directly from you when you contact us, submit an enquiry, request information or work with Access Parity
Through our business relationship with your organisation
From publicly available professional sources such as LinkedIn, company websites, exhibitions or professional directories
From another organisation or professional contact where there is a legitimate business reason for the introduction
4. How and why we use your information
PurposeTypical lawful basisResponding to enquiries and discussing potential projectsTaking steps at your request before entering into a contract and/or our legitimate interests in responding to business enquiriesDelivering consultancy, training or other agreed servicesContract and legitimate interestsPreparing proposals, contracts and project communicationsContract and legitimate interestsManaging customer and supplier relationshipsLegitimate interestsBusiness development and relevant B2B communicationsLegitimate interests, and consent where requiredMaintaining financial, tax and accounting recordsLegal obligationOperating, maintaining and securing the websiteLegitimate interestsUsing cookies or similar technologiesConsent where required by law, or another permitted basis where an exemption applies
When we rely on legitimate interests, we consider whether our business need is reasonable and proportionate and whether your rights and interests override it.
5. Business development and marketing
Access Parity may occasionally contact professional or business contacts about services, projects, industry activity or opportunities that we reasonably believe may be relevant.
We will only do this where permitted by applicable data-protection and electronic-marketing law.
You can ask us to stop sending marketing or business-development communications at any time by contacting richard@accessparity.co.uk or using any unsubscribe option provided.
6. Who we share information with
We do not sell personal information.
Where necessary, information may be shared with trusted organisations that support the operation of Access Parity, including:
Website and form-hosting providers such as Wix
Email, document and cloud-service providers such as Microsoft 365
Accountants, bookkeepers and professional advisers
IT and technical-service providers
Banks and payment providers
Regulatory authorities, law-enforcement bodies or other organisations where disclosure is required by law
Business partners, contractors or specialist advisers where this is necessary for an agreed project and appropriate safeguards are in place
Service providers acting on our behalf are expected to process personal information securely and only for the purposes for which it has been provided.
7. International transfers
Some technology and cloud-service providers used by Access Parity may process or store information outside the United Kingdom.
Where personal information is transferred internationally, we take reasonable steps to ensure that an appropriate lawful transfer mechanism and safeguards are in place, such as UK adequacy regulations or approved contractual safeguards.
8. How long we keep personal information
We keep personal information only for as long as reasonably necessary.
As a general guide:
General enquiries: normally up to 24 months after the last meaningful contact
Client and consultancy records: normally up to six years after the end of the engagement
Financial and accounting records: normally six years, or longer where required by law
Business-development contacts: reviewed periodically and removed when no longer relevant or where you object to further contact
Website and cookie information: retained according to the purpose of the technology and our Cookie Policy
We may retain information for longer where reasonably necessary to establish, exercise or defend legal claims or where the law requires us to do so.
9. Keeping your information secure
Access Parity takes reasonable technical and organisational measures to protect personal information against loss, misuse, unauthorised access, alteration or disclosure.
Access to information is limited to people and service providers who have a legitimate need to use it.
10. Your data-protection rights
Depending on the circumstances and the lawful basis being used, you may have the right to:
Ask for a copy of the personal information we hold about you
Ask us to correct inaccurate or incomplete information
Ask us to delete your information
Ask us to restrict how we use your information
Object to certain uses of your information, including direct marketing
Ask for certain information to be transferred to you or another organisation
Withdraw consent where we rely on consent
There is normally no charge for exercising these rights.
To make a request, email richard@accessparity.co.uk.
11. Data-protection complaints
If you are concerned about the way Access Parity has collected or used your personal information, please contact us at:
richard@accessparity.co.uk
We will acknowledge a data-protection complaint within 30 days, investigate it appropriately, keep you informed where necessary and provide an outcome without undue delay, in line with current UK requirements.
You also have the right to complain to the Information Commissioner’s Office (ICO), the UK regulator for data protection.
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 0303 123 1113
12. Cookies
Our website may use cookies and similar technologies for security, functionality, analytics and other website features.
More information about the cookies used on this website and the choices available to visitors will be provided in our separate Cookie Policy.
Where consent is legally required, visitors will be given an appropriate choice before relevant cookies or technologies are used.
UK cookie rules changed under the Data (Use and Access) Act 2025, including additional exemptions for some limited statistical and functionality purposes, so wording such as “all non-essential cookies always require consent” is now too simplistic.
13. Automated decision-making
Access Parity does not currently use personal information to make solely automated decisions that have legal or similarly significant effects on individuals.
14. Children
The Access Parity website is intended primarily for organisations and professionals and is not designed to collect personal information directly from children.
15. Changes to this Privacy Policy
We may update this Privacy Policy when our services, systems or legal obligations change.
The latest version will always be published on this website with the date of the most recent update.